Last updated: September 9, 2026

 

Copyright Notice

Unless otherwise indicated, the text, graphics, educational materials, and original content on this website are © 2009–2026 Prime Earth Education. All rights reserved.

 

You may view, download, or print materials from this website for your own personal, non-commercial reference. You may not reproduce, republish, distribute, sell, modify, or otherwise use Prime Earth materials without prior written permission, except where permitted by law.

 

For permission to use Prime Earth materials, contact info@prime-earth.org.

 

Privacy Policy

 

1. Who We Are

Prime Earth Education is a federally registered Canadian nonprofit organization.

 

We respect the privacy of the people who visit our website, join PowerSeekers, participate in our activities, make purchases or contributions, subscribe to communications, or otherwise interact with Prime Earth.

 

This Privacy Policy explains what personal information we may collect, why we collect it, how we use and share it, and the choices available to you.

 

2. Information We May Collect

 

The information we collect depends on how you interact with Prime Earth. It may include:

• your name, preferred name, email address, phone number, and mailing or residential location;

• information you provide through forms, registrations, applications, surveys, or correspondence;

• date of birth or age information where needed for PowerSeekers membership or other age-related requirements;

• parent or legal guardian names and contact information where required;

• emergency contact information;

• information about your participation in PowerSeekers, events, activities, or other Prime Earth initiatives;

• accessibility, dietary, allergy, health, or safety information when reasonably necessary for participation in a particular activity or event;

• transaction information related to membership dues, donations, Pay It Forward contributions, merchandise, or other purchases;

• photographs, video, audio, or other media where appropriate consent has been obtained;

• messages, comments, feedback, or other information you choose to send us; and

• technical information generated when you use our website, such as your IP address, browser or device information, referring website, pages viewed, cookies, and similar identifiers.

 

We aim to collect only information that is reasonably necessary for the purpose for which it is requested.

 

3. Why We Collect and Use Information

We may use personal information to:

• respond to questions or requests;

• process PowerSeekers registrations and administer memberships;

• organize cohorts, orientation, virtual visits, activities, events, mentoring, and community participation;

• communicate with members and, where applicable, their parents or legal guardians;

• maintain safety and emergency information where necessary;

• provide accessibility or dietary accommodations;

• process payments, donations, contributions, and purchases;

• fulfil and deliver merchandise orders;

• send information someone has requested;

• send newsletters, fundraising updates, educational information, or other communications where appropriate;

• improve our website, resources, activities, and community;

• understand how people use our website;

• measure the effectiveness of communications and outreach;

• protect Prime Earth, our members, participants, staff, volunteers, and community; and

• meet legal, financial, insurance, safety, or organizational requirements.

 

We do not use personal information for unrelated purposes without appropriate consent or another lawful basis for doing so.

 

4. PowerSeekers Members and Guardians

PowerSeekers membership may require additional personal information because members participate in an ongoing community rather than simply visiting the website.

 

Depending on the circumstances, we may collect information such as a member's date of birth, contact information, location, participation information, and other information needed to administer their membership.

 

For members under 18, Prime Earth requires parent or legal guardian consent before membership can be processed. We also collect the guardian information needed to document that consent and communicate about important membership, consent, or safety matters.

 

Some PowerSeekers activities may require additional information, such as emergency contacts, accessibility needs, dietary restrictions, allergies, or other safety-related information. We will request this information when it is reasonably necessary for the activity involved.

 

5. Children and Young People

Prime Earth works with young people and takes particular care with information relating to minors.

 

Where parent or guardian consent is required for membership, activities, media use, or other participation, that consent is collected separately.

 

We do not publicly identify a minor through photographs, video, stories, testimonials, or other personal information without the appropriate consent.

 

6. Email Communications

We use email for different kinds of communication.

 

Some messages are necessary to respond to something you have requested or to administer a relationship with Prime Earth, such as membership registration, orientation, event information, purchases, or important PowerSeekers communications.

 

We may also send newsletters, fundraising messages, campaign updates, or other promotional communications where we have the appropriate consent or are otherwise permitted to do so.

 

Where required, promotional electronic messages include appropriate identification information and a functioning unsubscribe option.

 

Unsubscribing from promotional communications does not necessarily prevent Prime Earth from sending information required to administer an existing membership, registration, transaction, activity, or request.

 

7. Payments, Donations, Membership Dues, and Purchases

Prime Earth accepts payments through third-party payment and commerce services.

 

Depending on the transaction, this may include payments made through our website or through services such as Zeffy.

 

Payment providers may collect information needed to complete the transaction. Prime Earth generally does not receive or store full payment card numbers in its own records.

 

We may retain transaction records needed for bookkeeping, membership administration, order fulfilment, fraud prevention, or other legitimate organizational and legal purposes.

Prime Earth is not currently a registered charity and does not issue charitable tax receipts.

 

8. Cookies, Analytics, and Website Tracking

Our website and third-party services may use cookies and similar technologies to operate website features, understand how visitors use the site, measure website traffic and performance, and support advertising and outreach.

Prime Earth uses Wix Analytics and Google Analytics to understand website activity. We may also use advertising or measurement technologies such as the Meta Pixel.

 

We use a cookie-consent tool to give visitors choices about non-essential cookies and tracking technologies. Where required or available, you can accept, decline, or manage categories of cookies through the cookie settings on our website.

 

You can also control or delete cookies through your browser settings. Disabling some cookies may affect how parts of the website function.

 

9. Service Providers

Prime Earth uses outside services to help operate its website and activities.

These may include providers for:

• website hosting and website services;

• forms and registrations;

• payment processing;

• online store transactions;

• email and newsletter communications;

• analytics;

• advertising and measurement; and

• other administrative or technology services.

 

Current service providers include Wix, POWr, Zeffy, Google Analytics, Meta, Usercentrics, and Cyberimpact. We may change or add service providers as our technology and organizational needs change.

 

These companies have their own privacy and security practices and may process information on Prime Earth's behalf.

Some service providers may store or process information outside Canada. When information is processed in another jurisdiction, it may be subject to the laws of that jurisdiction.

 

10. When We Share Personal Information

Prime Earth does not sell or rent personal information or mailing lists.

 

We may disclose information:

• to service providers that help us operate Prime Earth;

• where necessary to process a transaction or fulfil a request;

• to a venue, activity partner, service provider, or other person where limited information is reasonably necessary to support participation, accessibility, dietary needs, or safety;

• in an emergency where sharing information is reasonably necessary to protect someone;

• where required or permitted by law; or

• with your consent.

 

We limit disclosure to what is reasonably necessary for the purpose involved.

​

11. Photos, Stories, and Public Sharing

Prime Earth may sometimes want to share photographs, video, participant stories, testimonials, or other material showing our work.

 

We do not treat participation itself as blanket permission to use someone's image or story publicly.

Where consent is required, we obtain that consent separately.

 

PowerSeekers membership terms do not automatically grant Prime Earth permission to use a member's image for public promotional purposes.

 

12. Protecting Personal Information

Prime Earth uses reasonable administrative, technical, and organizational safeguards appropriate to the type and sensitivity of the information we hold.

 

Access to personal information should be limited to people who reasonably need it for their work or responsibilities.

No website, online system, or method of storing information can be guaranteed to be completely secure, so we cannot promise absolute security.

 

13. How Long We Keep Information

We keep personal information only for as long as reasonably necessary for the purposes for which it was collected and for applicable legal, financial, insurance, safety, administrative, or record-keeping requirements.

 

When information is no longer reasonably required, it may be securely deleted, destroyed, or anonymized.

 

14. Accessing or Correcting Your Information

You may contact Prime Earth to ask about personal information we hold about you or to request that inaccurate information be corrected.

 

We may need to verify your identity before responding to a request.

 

Some information may need to be retained for legal, safety, financial, membership, or other legitimate organizational reasons even after a request is made.

 

To make a request, contact info@prime-earth.org.

 

15. Links to Other Websites

Our website may contain links to websites or services operated by other organizations.

Prime Earth does not control those websites and is not responsible for their content, privacy practices, or security.

 

A link from Prime Earth's website does not necessarily mean that Prime Earth endorses the organization, service, or information provided there.

 

16. Changes to This Policy

Prime Earth may update this Privacy Policy as our website, activities, technology, legal requirements, or privacy practices change.

 

The current version will be posted on this page with the date of the most recent update.

 

17. Questions or Privacy Concerns

Questions, requests, or concerns about this Privacy Policy or how Prime Earth handles personal information can be sent to:

 

Privacy Contact
Prime Earth Education

info@prime-earth.org.

​